A Facilities Maintenance Manager, also known as a Maintenance Manager, is responsible for maintaining and supervising a company's grounds, buildings, and equipment to ensure a safe and functional workspace.
Their responsibilities include negotiating contracts with service providers, conducting inspections to ensure compliance with safety regulations, coordinating renovations and updates, designing maintenance procedures, tracking budgets and expenses, performing inspections to identify and address problems, and responding to issues and concerns.
The Facilities Maintenance Manager has the responsibility of maintaining and overseeing a company's grounds, buildings, and equipment to ensure a safe and functional workspace. Their duties include negotiating contracts with service providers, inspecting facilities to meet safety regulations, and coordinating renovations and updates. Additionally, they are responsible for planning, coordinating, and implementing plant safety programs in cooperation with Human Resources and the EH&S Department, as applicable. Furthermore, they regularly meet with the Site Manager to review engineering needs, capital spending, and maintenance issues.
A facility maintenance manager is responsible for overseeing the daily repairs, upkeep, and general maintenance of multiple facilities. Their main responsibility is to ensure that all maintenance operations, such as building maintenance, planning maintenance, and managing work orders, are carried out efficiently.
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To be qualified for maintenance facilities manager jobs, candidates should have a minimum of 3-5 years of experience in maintenance. Additionally, a good understanding of the technical aspects of plumbing and electrical systems is required. Previous experience in dry-clean plants is a desirable asset. Furthermore, strong knowledge of facilities machines and equipment is necessary, along with excellent organizational and leadership abilities.
A facility manager (FM) requires a combination of technical knowledge and leadership abilities to excel in their role. FMs are responsible for coordinating solutions related to maintenance, grounds, equipment, security, and cleaning.
It is important for facility managers to possess a range of essential skills in order to effectively manage their responsibilities. These skills include but are not limited to budgeting, project management, communication, problem-solving, and decision-making.
By having a strong skill set, facility managers can ensure the smooth operation and maintenance of a facility, creating a safe and efficient environment for occupants.
Individuals who prefer not to pursue a complete degree program have the option of enrolling in a short training course in facilities management offered by local colleges or technical schools. These courses usually offer a concise introduction to the essential skills and knowledge required for a successful career as a facilities manager.
For individuals seeking a comprehensive understanding of facilities management, brief training courses can be a valuable resource. These courses typically provide a general overview of the necessary skills and knowledge for individuals interested in pursuing a career as a facilities manager.
For those who are not inclined to pursue a full degree program, attending a brief training course in facilities management can be a suitable alternative. These courses, usually offered by local colleges or technical schools, provide individuals with a general understanding of the skills and knowledge required to excel in the role of a facilities manager.
Maintenance Managers, also known as Maintenance Supervisors, are responsible for overseeing the repair, installation, and maintenance of buildings, offices, and other facilities. They have several important responsibilities, including developing maintenance procedures, managing budgets and expenses, and conducting inspections to identify and fix any issues.
An extensive knowledge of machinery is essential for facility managers in order to effectively fulfill their role. This knowledge enables them to properly evaluate the durability of mechanical equipment, diagnose and resolve issues with malfunctioning systems, provide guidance and training to their subordinates, enhance overall productivity, and implement cost-saving measures.
Additionally, facility managers must possess the ability to identify potential hazards within the facility and respond efficiently in times of crisis. This includes having the skills to promptly address emergencies and mitigate risks in order to ensure the safety and well-being of all personnel.
Overall, acquiring these skills is crucial for the success of facility managers in effectively managing and maintaining the operations of a facility.
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The day-to-day duties in this category include scheduling and assigning work orders and proactive maintenance tasks, prioritizing work across the team, and performing inspections and oversight of maintenance work to ensure quality. Additionally, responsibilities involve hiring, training, and firing maintenance staff as well as stepping in to coordinate more complex maintenance work.
The ideal candidate for the Facilities Manager position should have a minimum of 3-5 years of experience in facilities maintenance and management. Additionally, experience in facilities and equipment expansion would be considered a valuable asset. They should also have a proven track record of working effectively with Landlords, building management organizations, and external contractors. A key responsibility of this role will include developing specifications for contracted facilities work and efficiently managing vendors.
Facilities operations and maintenance involves a wide range of services, skills, procedures, and tools needed to ensure that a facility functions as intended. It encompasses tasks required to preserve the functionality and efficiency of the built environment.
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The role of a maintenance manager typically requires a minimum of five years of prior experience. Individuals who have undergone a trade school course or apprenticeship often receive training through their coursework and gain practical experience.
Preference is given to candidates with a minimum of five years of experience in facility maintenance.
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A Computerized Maintenance Management System (CMMS) is commonly used by businesses involved in maintenance work. It aids in organizing work orders, managing tasks, and keeping track of budgets. CMMS software is especially beneficial for smaller businesses and is often cloud-based.
Facility management software tools are capable of not only tracking equipment and monitoring maintenance costs, but also processing work orders. This functionality greatly enhances communication between an organization and its workers in the field.
Maintenance management involves finding software with features that enable effective scheduling, tracking, and management of maintenance tasks, work orders, and repairs. This may include functions such as preventive maintenance scheduling, maintenance history tracking, and real-time status updates.
Connecteam offers the best facility management software for 2023, providing a comprehensive solution for managing maintenance tasks and operations.
This software is specifically developed to effectively manage the complete life cycle of a companys assets, while CMMS software has a primary focus on maintenance tasks. Facility management software can significantly contribute to maintaining the functionality of your facilities and maximizing the utilization of resources provided to employees.
Considering your facility management needs for the year 2023, Connecteam offers the best facility management software.
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The average annual salary for a maintenance manager in the United States is $88,174, with an additional $6,750 earned through overtime per year.
The typical base salary for a Maintenance Manager ranges from $73,689 to $88,522, with an average base salary of $80,948.
When considering the total cash compensation, which includes base salary and annual incentives, the range can vary from $73,812 to $88,709, with an average total cash compensation of $81,132.
These figures are according to data from PayScale and are subject to variation depending on factors such as experience and location.
The base salary for Facilities Manager ranges from $86,829 to $115,867, with an average base salary of $101,279.
Source: Facilities Manager Salary | PayScale.
The average salary for a Facilities Manager in the United States is $69,585 per year or $33.45 per hour. Those in the bottom 10% earn around $48,000 annually, while those in the top 10% earn $100,000.
Source: Zippia
According to ZipRecruiter, annual salaries for EVS Managers range from $19,500 to $91,000. However, the majority of EVS Managers earn between $42,500 (25th percentile) and $55,000 (75th percentile), with the top earners making $90,000 annually (90th percentile) across the United States.
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The CFM credential, offered by the International Facility Management Association (IFMA), is highly regarded in the facility maintenance industry.
Facilities maintenance manager certifications allow job seekers to demonstrate their competence as facility maintenance managers to employers, but not all certifications hold the same value.
The Facility Management Professional Certificate Program, also offered by IFMA, is an academically rigorous program for aspiring facilities managers who want to enhance their knowledge.
IFMA offers multiple certifications, including Certified Facility Manager® (CFM), Facility Management Professional® (FMP), and Sustainability Facility Professional (SFP), which are recognized in the industry.
The Facility Management Professional (FMP) designation serves as a stepping stone for obtaining certification, allowing candidates to focus on specific areas of knowledge during their approximately 12-month training.
The IFMA Facility Management Professional (FMP) credential is the leading certification for facility management professionals.
The CFM certification, offered by IFMA, is internationally recognized and ensures that facility managers possess the necessary knowledge and skills. Ongoing professional development is required to maintain this competency-based certification.
The CMM credential is specifically designed for property maintenance managers and supervisors, providing training in various roles required in their occupation.
The Project Management Professional (PMP) certification, offered by the Project Management Institute (PMI), is globally recognized.
IFMA's CFM certification is an internationally recognized credential that establishes the standard for knowledge and competence among facility managers. Ongoing professional development is required to maintain this competency-based certification.
The International Facility Management Association (IFMA) offers certifications such as the Certified Facility Manager (CFM), Facility Management Professional (FMP), and Sustainability Facility Professional (SFP).
These certifications are recognized internationally and are available to facility management professionals.
The IFMA is a reputable association dedicated to providing training and credentials in the field of facility management.
Obtaining a credible facility maintenance certification can significantly boost your career prospects, no matter your current professional stage. This certification can open up numerous opportunities for you to advance in the field of facility maintenance. Limble CMMS offers the best facility maintenance certification tailored to suit your needs.
The Certified Facility Manager (CFM) is a prestigious accreditation issued by the International Facility Management Association. It serves as proof of an individual's enhanced competency in carrying out their role as a facilities manager. Achieving this certification is advantageous, particularly at the early stages of one's career, as it typically does not necessitate specific educational qualifications or extensive work experience.
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Managers are increasingly engaged in organization-wide initiatives, such as planning for new constructions and retrofits. They have recognized the importance of collaboration, and have identified key individuals within their organizations. They have also developed effective strategies for working together and fostered strong relationships with these stakeholders.
A facilities manager is responsible for ensuring that basic facilities are properly maintained and for performing proactive maintenance to ensure compliance with standards and regulations set by the government. They also play a role in the future planning of the facility by forecasting its needs and requirements, as well as overseeing any renovations, refurbishments, or building projects.
Facility managers are improving facility and maintenance operations by using electronic work orders generated through facility management software or other channels. This eliminates the need for paperwork and increases visibility for all maintenance activities, ultimately enhancing team productivity and efficiency.
Instead of trying to create something new, facility managers should make use of established tools and best practices in facilities management that have been proven to be effective. These practices are widely shared and implemented by facility managers across different industries to improve efficiency.
Facility leaders in different organizations may have different approaches, but they all share a common goal in facilities management. Their goal is to increase efficiency and effectiveness, reduce operating costs, and enhance employee productivity.
An article titled "Facilities Management Best Practices: 7 Ways to Improve Efficiency" provides some insights on how to achieve these goals.
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Maintenance managers face a variety of challenges while maintaining a facility, including budget issues. One common problem is a lack of sufficient funds allocated for maintenance needs.
Another challenge is the need to keep assets maintained and optimized. This is important to reduce maintenance expenses, increase the lifespan of assets, and improve the productivity of both assets and workers.
Time planning is also a challenge for managers, as they have numerous activities that need to be prioritized and completed within a given timeframe.
Furthermore, a lack of proper tracking mechanisms can hinder managers in effectively monitoring and evaluating the maintenance activities, making it difficult to identify areas that require improvement.
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Maintenance analytics, in the form of Key Performance Indicators (KPIs), are useful for assessing and improving maintenance performance to reach optimal levels. There are various metrics available for measuring different aspects such as costs, delivery, resources, quality, reliability, and risk.
Maintenance metrics and Key Performance Indicators (KPIs) play a crucial role in evaluating performance in areas such as people, assets, and projects. They are vital for maintaining the quality of maintenance within an organization and supporting its overall goals.
There are several key maintenance metrics that are particularly important in assessing performance. These include metrics such as MTBF (Mean Time Between Failures) and MTTR (Mean Time To Repair), among others.
Tracking performance metrics enables businesses to assess their progress and advancement. Examples of performance metrics include productivity, profit margin, scope, and cost. These metrics can be monitored to evaluate whether the organization is meeting its intended objectives and goals.
Tracking these key performance metrics can provide valuable insights for career development and enable individuals and businesses to make informed decisions about their growth and improvement.
The SMART acronym, widely known in the business world, stands for Specific, Measurable, Attainable, Realistic, and Time-bound. This acronym serves as a valuable guideline for determining whether a metric should be considered a key performance indicator (KPI). Examples of SMART KPIs include metrics such as "revenue per region per month" and "new customers per quarter". Constantly refining and evolving these KPIs is crucial for success.
Performance management measures are essential for evaluating the effectiveness of strategies and systems. The aim of any performance management program is to establish and implement measures that are clear, efficient, and easily comprehensible. Here are six steps that can be followed to set effective performance management measures.
Moreover, there are five methods available to measure performance management effectively. These methods can provide valuable insights into the evaluation process and aid in making informed decisions.
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Facilities managers and businesses have the responsibility of adhering to statutory and regulatory compliance laws within their industry. To ensure this compliance, it is important to implement a maintenance plan that focuses on compliance. For larger facilities, hiring a facilities management team can be beneficial in designing and executing an effective compliance maintenance plan.
Compliance maintenance is essential for facilities managers and businesses to ensure adherence to statutory and regulatory compliance laws in their industry. Hiring a facilities management team is a recommended approach for designing and implementing comprehensive compliance maintenance plans, especially for larger facilities.
Statutory compliance in facilities management refers to the adherence to legal obligations and regulations governing the industry. It entails following the specific laws and regulations relevant to the facility to ensure its operations are in line with legal requirements.
Statutory compliance in facilities management is centered around the crucial aspects of health and safety. It is essential for your facility to adhere to all maintenance regulations to protect the well-being of everyone who enters. Understanding and addressing health and safety concerns can be challenging.
The definition of compliance in maintenance and facility management is quite broad. To ensure compliance, it is important for managers to understand the specific objectives of each company and the regulations of the country. Additionally, since outsourcing is common in facility management, it is crucial to also manage supplier compliance.
To gain a better understanding of facility management and maintenance compliance, you can refer to the guide available on blog.infraspeak.com.
OSHA maintenance standards are enforced through compliance audits. Compliance officers must present their credentials to verify their legitimacy before proceeding. They then provide an explanation for selecting the organization for inspection, outlining the specific OSHA regulations that impact maintenance.
It is important to understand and adhere to OSHA regulations that affect maintenance in order to ensure compliance with maintenance standards. Compliance audits conducted by authorized compliance officers play a crucial role in enforcing these regulations. When selected for inspection, organizations should expect compliance officers to present their credentials and clarify the reasons behind the inspection.
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Creating a maintenance schedule in facility management involves several steps. First, it is important to identify the critical assets that require maintenance. Next, determine the frequency at which these assets should be maintained based on their importance.
Once these steps are completed, a maintenance plan should be developed. This plan should outline when each asset will be worked on according to its scheduled maintenance interval (SMI).
After the maintenance plan is created, it is time to execute it. This involves assigning maintenance tasks to technicians with specific deadlines.
A facility maintenance program typically includes a preventive maintenance schedule for the building's major components. By optimizing this schedule, the facility can operate at peak organization and efficiency.
After the submission of a work order, the maintenance manager has the ability to evaluate the situation and arrange a maintenance task. Subsequently, a technician is assigned to carry out the service. Scheduled maintenance is a commonly used term that applies to various forms of maintenance across different industries.
Scheduled maintenance tasks such as servicing, adjustments, inspections, and planned shutdowns are essential for companies in preventing equipment failure, reducing maintenance backlogs, and effectively allocating resources.
These tasks always begin with written work order requests, providing a systematic approach to planning, executing, and finding scheduled maintenance tasks.
Routine maintenance involves performing tasks at regular intervals to ensure a facility remains functional. Planned maintenance includes identifying the necessary tools, tasks, and materials to address maintenance issues. Maintenance planners use this type of maintenance to schedule inspections, order parts, document maintenance processes, and prioritize tasks.
Scheduled maintenance and planned or preventive maintenance are two distinct approaches. Scheduled maintenance focuses on determining who will perform maintenance tasks and when they will be completed. On the other hand, planned or preventive maintenance is concerned with outlining the specific methods and procedures that will be utilized to accomplish these tasks. Routine maintenance involves performing regular tasks at specified time intervals to ensure the efficient operation of a facility.
To learn more about the planning, execution, and search for scheduled maintenance, you can refer to the article titled "Scheduled Maintenance: How to Plan, Execute, and Find SMCP" on facilio.com's blog.
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Facilities managers typically concentrate on managing a single location, offering specific management services for that specific property. Nonetheless, certain organizations oversee multiple properties and assign a single facilities manager to oversee them all. In such instances, the manager will travel between locations as required.
One important task you can consider is inspecting and changing air filters, as well as flushing water systems, in order to maintain proper hygiene and safety in your facilities. By leveraging facility maintenance software, you can effectively monitor the progress of these tasks even when working remotely, allowing you to stay on top of the necessary maintenance. It is crucial to acknowledge that infectious diseases, such as COVID-19, can remain infectious on objects, highlighting the importance of thorough facility management.
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Safety managers have the responsibility of safeguarding the health and safety of workers. This can be achieved by providing appropriate personal protective equipment (PPE), inspecting tools and equipment for any faults or damage, displaying safety signage, and strategically placing visual reminders throughout the premises.
Maintaining proper upkeep of your business is crucial for maintaining a balanced cash flow and securing a steady stream of work. Facility managers play a demanding role as they must effectively manage schedules, maintenance needs, safety considerations, and client communications.
This article provides insight into the responsibilities of safety managers in facility management. Safety managers are professionals who are equipped to establish and implement health and safety protocols in accordance with legal requirements. The primary goal of safety managers is to reduce the likelihood of accidents or injuries, and to promote a culture of health and safety.
Facility management checklists are a highly effective method for minimizing mistakes in maintenance. By using checklists, property managers can eliminate room for error and ensure best practices are followed during fieldwork.
For anyone involved in property maintenance, checklists serve as a comprehensive guide to ensure tasks are completed accurately and efficiently. They provide a systematic approach and reduce the possibility of errors and oversights.
If you want to optimize your facility maintenance processes, implementing checklists is a crucial step towards improving efficiency and minimizing mistakes.
It is essential for every facility to develop a facility maintenance template that outlines the necessary steps to ensure safety and organization. This template serves as a guide to maintain and regulate various aspects of the facility.
The Building Maintenance Checklist for Commercial Facilities is a resource that provides guidance in creating an effective facility maintenance template. This checklist covers different areas that need to be regularly monitored and maintained to ensure the smooth functioning of the facility.
By using this checklist and creating a comprehensive facility maintenance template, facility managers can efficiently manage and address maintenance tasks, thereby promoting a safe and organized environment.
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The responsibilities of facility management include managing budgets and ensuring compliance with government regulations.
They also involve planning for the future by forecasting the needs of the facility and overseeing renovations, refurbishments, and building projects.
Facility managers also assist with office relocations, prioritize employee and facility safety, and draft maintenance reports.
The ability of a facility manager to effectively manage a dynamic and uncertain budget in facility management should be recognized and respected by the company.
By successfully adhering to a budget in this challenging field, the facility manager demonstrates their management skills and highlights the credibility and valuable contribution of the facility management department.
Facilities management budget planning assists management in taking a proactive approach to planning and reducing the need for reactive maintenance. Constantly addressing every request, regardless of size, can hinder managers and teams from carrying out necessary tasks for the facility. Failing to strategize for a budget may lead to a significant increase in the total cost of ownership (TCO).
Source: The Facility Managers Guide to Finance & Budgeting.
The modern facility manager should possess the skills to effectively utilize technology such as computerized maintenance management systems (CMMS) to enhance their work performance. A comprehensive understanding of CMMS can be acquired by referring to our informative guide on "What is a CMMS System and How Does it Work?".